A work group organizer is a person or a small group (if pairing) who does the following:

• During the period:
  • Seeks input from all project organizers/people working in that area. This can take place in the form of smaller group meetings, individual calls, IRC, etc.
  • Notes any new pieces of work
  • Matches new piece of work to a Strategic Goal
  • Submits new goals at the next Strategic Goal Review if the new projects do not fall within existing goals
  • Creates (at least) one manageable chunk (task) with measurable goals, from this new piece of work
  • Puts time estimates and $ estimates on the work
  • Prioritizes tasks
  • Encourages those who are close to individual projects to improve the task pages such that each one contains:
    • Description - A complete description of the task.
    • Why? - The business reason for the work.
    • Done When - A complete description of the expected results.
    • How can I help? - A list of actions to be done and meetings.
    • Useful Links - Links to the pages affected or referenced (templates).
    • Discussion - A place for everyone to discuss the task and its progress.
    • Task Lead - The person responsible for overseeing the task.
    • Task Resources - A list of the people working on the project.
    • Resource Estimate - An estimate of time and $ to be expended.
    • Evaluator - The person responsible for project QA and for declaring the project done.
    • Task Evaluation - A summary of how the project went, the resources expended, the start date and the signoff date
  • Reviews progress on task being worked on
• At the end of each period:
  • Celebrates and retires items that were completed in the prior period
  • Points to and plans for the new Plan of Record for the upcoming period